Custom Software vs Microsoft Power Apps
When to build custom and when Microsoft's platform works fine
What You Get
No User Limits
Pay once, not per person — custom software scales without monthly fees multiplying.
Full Control
Own your code and data completely, no platform dependencies or vendor restrictions.
Unlimited Integrations
Connect to any system or API without Power Apps connector limitations.
The Problem
Microsoft Power Apps hits limits with complex workflows, external integrations, or high user loads. You're paying per-user fees that add up. Performance slows down.
How I Can Help
Custom software makes sense when you need specific integrations, handle sensitive data, or have complex business logic. For simple forms and basic workflows, Power Apps often works fine.
FAQ
When should I stick with Microsoft Power Apps instead of going custom?
If you need simple forms, basic approval workflows, or quick prototypes, Power Apps is often the better choice. It's faster to set up and doesn't require technical maintenance.
What does it cost to move from Power Apps to custom software?
Depends entirely on your app's complexity. Simple data entry might cost $5-15k, complex workflow systems $20-50k+. I'll assess your current Power Apps setup first.
Can custom software do everything Power Apps does?
Yes, and more. Custom software can replicate any Power Apps functionality plus handle complex integrations, advanced reporting, and performance requirements that Power Apps struggles with.
How long does it take to rebuild a Power Apps solution?
Simple apps take 4-8 weeks, complex ones 3-6 months. I can often improve the workflow and add features you couldn't do in Power Apps.
Will I save money switching from Power Apps licensing?
Depends on user count and features. If you're paying for 20+ premium users long-term, custom software often pays for itself within 2-3 years.